Invoice Settings

Invoice Settings


Introduction

With the enhanced Manage Billing in SMSF Auditomation, you can easily set up and manage your firm’s invoicing preferences. You can define fixed fee or fee based on complexity, add optional add-ons, and customise default invoice settings according to your workflow. This guide outlines how to use each feature step-by-step so you can get started quickly and manage billing with ease. 

Understanding Fee & Add-on Settings

  1. Flat Fees:

    1. This represents a fixed, predetermined fee.
    2. You have the ability to edit the Flat Fee however, you can not delete it. While editing, you have the option to edit the Amount and Invoice Description
  2. Fees Based on Job Complexity:
    1. This refers to fees based on the complexity of the job and can be categorized as follows:
      1. Simple
      2. Moderate
      3. Complex
    2. You have the ability to edit the existing Fee Based on Complexity and add new Fees based on Job Complexity you can also delete it. While editing, you have the option to edit the Amount, Fee Name and Fee Description.
  3. Add-ons:
    1. You also have the ability to add Add-ons, if any. It can be ASIC Extract, or Title Search that you might have ordered while working on the job.
    2. You can also edit or delete any existing add on.
This is how Invoice Settings page will look like, when you look at it for the first time:



Add New Fee Based on Job Complexity

Follow the steps mentioned below:
Step 1: Click on Manage Billing > Invoice Settings.
Step 2: Now click on the Add New button:



Step 3: In the slider that appears, fill in the Fee Name, Amount, and Fee Description.
Step 4: Use available placeholders in the description to auto-populate details like firm name or fund name. This will eliminate the editing process for each specific fund to add firm name, name of fund and more.



Step 5: Once added everything, click on Save.

Step 6: It will now appear under the complexity-based fees section and you will receive a confirmation toast message



Adding Add-ons

Step 1: Click on Manage Billing > Invoice Settings.



Step 2: Click on the Add New alongside the Add-ons heading.



Step 3: Add the Add-on Name, Unit Price and Add-on Description and click Save.



Step 4: You’ll receive a confirmation message once changes are applied.



Editing Flat fee

While editing the Flat Fee, you only have the the option to edit amount and fee Description. However, the Fee Name remains the same. 
Step 1: Click on Manage Billing > Invoice Settings.
Step 2: Click on Edit.



Step 3: In the slider, update the Amount or Fee Description and click on Save.
Note: The fee name remains constant.



Step 4: You’ll receive a confirmation message once changes are applied.


Editing Fee based on Job Complexity and Add-ons

Step 1: Click on Manage Billing > Invoice Settings.
Step 2: Click on Edit.



Step 3: A Slider will appear, update the details and click on Save.



Step 4: A confirmation message will confirm the update.



Deleting Fee based on Job Complexity and Add-ons

Step 1: Click on Manage Billing > Invoice Settings.
Step 2: Click Delete next to the item you want to remove.


Step 3: On the appearing pop-up, click on Yes to confirm the action.


Step 4: A confirmation toast message will appear on your screen.



Step 5: In the same way you can also delete the Add-ons.


Understanding and updating Default Settings

Step 1: Click on Manage Billing > Invoice Settings > Default Settings.



Step 2: Scroll to the Default Settings section and update the following fields as needed:
  1. Default Sales Code – Set a custom sales code for Xero if different from 200 which is also available in Xero.
  2. Invoice Address Preference – Select whether invoices use the firm or fund address.
  3. Include C/o name – Enable to include care of name on invoices (depends on your address preference).
  4. Invoice Due Date (in Days) – Set the due period for payments. This is overridden by Xero if a different due date is set there.
  5. Reminder to Generate Invoice on Job Status Update – Select a job status to trigger invoice reminders when the user updates the job status.
Step 3:  Click Save to apply the changes.

Step 4: A confirmation toast message will appear on your screen.


To learn more about the process, explore best practices, and make the most of our features, please visit our Knowledge Base. Contact our Support team if you need any assistance.

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