Creating an Audit Job for Manual Upload

Creating an Audit Job for Manual Upload

Creating an Audit Job for Manual Upload

For instructions to create a client for Manual Upload please review these instructions

Create Audit Job

  1. From Audit Menu > Select Manage Clients
  1. Click the blue Create Audit Job button to the right of the fund you wish to create audit job for.

Audit Job Information

Complete all fields as per below.
  1. Client Name:   Auto populated from client details 
  2. SMSF ID:  Auto populated from client details
  3. Job Type:  Select Year End or Wind Up from the drop down menu (Default is Year End)
  4. Financial year:  Select the financial year for the audit job you are performing (Default is current FY).
  5. Account Software:  This is an option to select a new software if your accountant has changed since the last audit, will only appear after the 1st audit. (Will not appear for the 1st audit).
  6. Assigned to:  Select Internal Auditor and then assign to the appropriate team members
  1. Auditor 
User who will sign off on the audit (must have registered ASIC Auditor No. saved on profile).
  1. Accountant 
Initial reviewer user (do not confuse with external accountant/Administrator this is a user level).
  1. Manager
User who will review the accountant users bookmarks, notes etc.


NOTE: If your workflow only involves one reviewer before sending to auditor simply assign both roles to same user, if the auditor is performing all roles simply assign auditor to each role.

Select Create and Next

  1. Click the green Create and next button in the bottom left of screen to continue.

Upload Documents

  1. Once selected you will be presented with an option to Add Files (click to browse and go to file on your hard drive or simply drag and drop files from your hard drive).
  2. Once selected or dragged you will be presented with a status bar indicating the status of completion. Upon completion you will then be advised if any documents failed to upload.
  3. Auto OCR will be ticked so the documents will be auto OCRed. If not require OCR on a document then untick the Auto OCR option and then upload documents.
There is an option to skip document upload if you would prefer to do this later.

Select Next

  1. Click the green next button in the bottom left of screen to continue.

Audit Job Status

Once complete you will receive a summary of the audit job created with the below options;
  • Audit Job Queue
Navigates to the Audit Job Queue
  • Create another Audit Job
Navigates to the Manage Clients Page
  • Import Lead Schedule
Refer to next instruction;

Upload Lead Schedule

A new window will appear with Process Audit Job/ {Fund Name}, there is only one field to select as all others are auto populated with information already entered. Select the appropriate Checklist Template for the FY (default is Master Template FY 20##) and select Upload Lead Schedule (bottom left).

Upload Appropriate Files

Upload Trial Balance - xls or csv
Select from the menu on right and browse to excel file required and select open

Upload General Ledger - xls or csv
Select from the menu on right and browse to excel file required and select open, once added select save.

NOTE: If you are presented with a map buckets pop up, there are fields that have not been mapped appropriately due to the way they are saved into the relevant software. To provide an efficient solution we have enabled the manual mapping of these line items so you do not have to go back to your accountant to allocate to the appropriate area (code).

To review a list of buckets for mapping please click here

Audit Job is now created and Audit Job Dashboard will open, the audit process is now ready to begin.

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