Creating Client & Audit Job for Manual Upload (non cloud based jobs)

Creating Client & Audit Job for Manual Upload (non cloud based jobs)

Creating Client & Audit Job for Manual Upload (non cloud based jobs)


The following instructions are for Accountants/Administrators (using non cloud based software) to create Clients and audit Jobs for their auditing firm within Cloudoffis.

Creating the Fund on your Cloudoffis Portal

> Select Clients > Manage Clients



> Select Import Clients
> Choose the fourth option - 'Add Client'.



A pop-up will appear and you will be prompted to enter the fund data manually.

Entering Client Details

There are 3 Mandatory Fields that must be entered before you can save the client. Those fields are: 
Basic details tab:
  • Client Name (exact spelling required)
  • SMSF ID (as per your software or create one)
Fund tab
  • ABN Number (must be a valid ABN) This is a unique identifier for your portal to mitigate the risk of duplication.
Once mandatory fields are completed the Create Client button will become active (lower left of pop up screen)

In addition to the above 3 mandatory fields, there are also many fields to enter other fund details, such as trustees names, contact details, deed date, etc. 

When the fund details have been entered, click Create Client. 

Creating an Audit Job

  1. Select Clients > Manage Clients
  2. Identify the fund you wish to create a job for in the Manage Clients list. 
  3. From the 'Action' column on the right-hand side click on the 3 dot action icon, and select "Submit to Auditor". 


The Job Information screen will appear. 


Complete the fields as per below.
  1. SMSF ID - Auto populated from client details
  2. Client name  - Auto populated from client details
  3. Financial year - Select the financial year for the audit job you are performing (Default is current FY).

Upload Reports

  1. For the Auditor to utilise Cloudoffis automation it is necessary to provide the auditor with a trial balance in Cloudoffis format. 
  2. Please find the template attached at the bottom of this Article. 
  3. This template should be prepared and uploaded with the supporting documents above.
  4. Click Next

Assign Contacts

  1. Select the Staff Member who will be the point of contact for this fund from the dropdown. 
  2. Select the Audit firm you will be submitting the fund to from the dropdown


Uploading Documents and sending them to the Auditor

  1. Documents are transferred from the DMS on your Sorted Connect portal.  To send source documents to your auditor, click on "Upload Documents" in the Job Successfully Created screen.
  2. Alternatively, Click "DMS" at the top of the screen.  And Select the relevant fund from the list on the left-hand side. 
  3. From the DMS screen click the  Upload Documents icon and upload the job documents.


After being uploaded, documents will show in the "Unsorted" folder. 
From the  Unsorted folder, select the documents and click on the  Submit to Auditor icon to submit those documents to the Auditor.   
The document/s will be transferred to the Auditor's Cloudoffis portal. 




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