Manage Firms

Introduction

The Manage Firms section within the Billing module of Auditomation is designed to help you easily add, configure, and manage billing details for each firm you work with. From this page, you can set default invoice preferences, define flat fees or job-based fees, choose invoice address preferences, and set due dates and payment terms individually for each firm. It also allows you to estimate job volumes monthly or yearly to better plan workloads. In addition, you can edit existing firm details, view their invoicing history across multiple financial years, and export firm data as a PDF for your records. This guide will walk you through how to add a new firm, configure billing settings, edit firm details, view history, and export firm information from the Manage Firms tab to help you get started with streamlined billing.

Adding a Firm

To add a new firm, follow these steps: 

Step 1: Click on Manage Billing > Manage Firms > Add Firm. 

Step 2: Fill in Basic Details, Invoice Settings, and Job Estimation. 

1. Basic Details include ABN, Firm Name, Email, Contact Person, etc. Some fields are mandatory (*).
   

1. Invoice Settings allow adding Flat Fee and Fee-based on Job Complexity and select the default fee type among them. You can also set the Invoice Address Preference, and add Invoice Due Date (in  Days) and Terms & Payment Advice.
   

1. Job Estimation can be entered as total yearly jobs or monthly calculations.
   

Step 3: Click on Add Firm to save the details once completed.

Step 4: You will now receive a confirmation toast message at the bottom of your screen.

Note:-

1. Job Estimation allows auditors to predict the number of jobs they expect to receive from a specific client/firm for each month of the financial year. It helps in planning and allocating resources accordingly to meet the workload and client requirements.
   
2. You can either add Job Estimation separately for each month or you can write the total expected job count at the top and the number will be equally divided into all 12 months. 
3. If the number is not divisible by 12 then the access number will be added to the last month of the financial year.

Editing a Firm

To edit firm details, follow these steps: 

Step 1: Click on Manage Billing > Manage Firms > Edit Firm from the Action icon.

Step 2:  Make necessary changes and hit Save to save the firm details.

Step 3: A confirmation toast message will appear on your screen.

Viewing Firm History

To view the job history for a firm, follow these steps: 

Step 1: Click on Manage Billing > Manage Firm > Show History icon. 

Step 2: Choose the financial year to View History. (up to 5 years including the current year).

Export as PDF

Step 1:- Click on Manage Billing > Manage Firm.

Step 2:- Click on the Export to Excel icon from the top taskbar and the PDF including all that your screen shows will be downloaded and will be downloaded to your device.

Step 3:- You can simply click on it and view/edit it.

To learn more about the process, explore best practices, and make the most of our features, please visit our Knowledge Base. Contact our Support team if you need any assistance.

• Related Articles

• Manage Invoices

  Introduction The Manage Invoice module in SMSF Auditomation allows you to generate invoices, post them to Xero individually or in bulk, and monitor their status throughout the invoicing cycle. You can identify which jobs are ready, which are awaiting ...

• Firm Analytics

  Introduction The Firm Analytics section provides comprehensive insights into the performance of connected and not connected firms. Users can filter the data based on the firm's connection status from the left panel. This section includes various ...

• What’s New - More PDF Features for Easier Auditing

  We’ve expanded our PDF capabilities to give you even more tools for auditing documents. Along with the features you’re already using, you can now take advantage of additional annotation options, such as adding text, rectangles, strikeouts, and more; ...

• Manage Funds

  Introduction All the funds will be listed here. You can create a job, view, update, and delete the fund from this page. You can also import a new fund from other accounting software that you're using or you can add a new fund manually to the portal. ...

• Manage Notification

  Introduction Manage Notifications is the module from where you can manage your Notification Settings. There are 2 parts of the Preferences module, Notification Preferences, and Change Notification Recipient. From here you can change your Notification ...