Receiving and Using Shared Audit Letters and Reports.

Introduction

Auditors may prefer using their own Audit Engagement and Trustee Representation letter templates to maintain standardization with accountants. With the Auditomation portal, auditors can easily share their templates, enabling you to use and utilize them in the most effective way. Here’s a guide on how to manage and generate reports using auditor-shared templates.

Report Templates

Viewing and Generating Reports Using Auditor's Shared Templates

Step 1: Navigate to Clients > Report Templates.

Step 2: On the left, you’ll see a list of audit firms. Select Audit Firm to view their shared templates.

Step 3: Once you select the audit firm, the shared templates will appear on the right. You can view details such as the Template Name, Year, Auditor's Name, and the date/time the template was shared.

Step 4: Click the three-dot icon in the action column and select View.

Step 5: Review the shared template. Once done, click on the Close icon.

Step 6: To generate a report, select Generate Report from the three-dot icon under the action column.

Step 7: Choose the Financial Year.

Step 8: Select the Client Name(s) for which you want to generate the report and click Next.

Note: You can select more than one client.

Step 9: On the next page, Preview the report template to ensure that all placeholders are correctly filled. You can also remove clients by clicking the Delete icon if needed.

Step 10: Once satisfied, click on Generate.

Step 11: Confirm the action by clicking Continue.

Step 12: The report will be generated, and you will be redirected to the Generated Reports tab.

Step 13: Click on the Client Name to view all reports generated for that client.

Generated Reports

Once you’ve generated reports using the shared templates, you can take various actions, such as viewing, deleting, sending for signatures, uploading signed reports, downloading signed/unsigned reports, and sharing signed reports with auditors. Follow the steps below to manage these reports.

View and Delete Generated Reports

Step 1: Go to Clients > Report Templates.

Step 2: Click on the Generated Reports tab and select the Client Name.

Step 3: Click the three-dot icon under the action column and select View to review the report before sharing it with auditors.

Step 4: To delete reports, click on Delete instead.

Step 5: You can delete reports individually or in bulk by selecting the checkbox alongside the reports and clicking the delete icon from the top taskbar.

Step 6: Click on Delete to confirm the action.

Step 7: The reports will be deleted, and a confirmation toast message will appear at the bottom of your screen.

Send Document for Signature

There are two options for sending generated reports or letters for signature. You can either email the report to yourself and then share it with your clients, or you can send it directly via DocuSign, provided your SMSF Sorted account is integrated with DocuSign.

Send for Signature (Email to Self)

Step 1: Go to Clients > Report Templates.

Step 2: Click on Generated Report and select Client. Click the three-dot icon in the action column and select Send For Signature.

Step 3: To send multiple reports for signature, select them by clicking the checkbox alongside. Then click the Send for Signature icon from the top taskbar.

Step 4: Choose Email to Self from the left panel.

Step 5: Enter the Name, Email, Subject, and Email Description. Once all details are entered, click Send.

Step 6: The report will be sent for signature to the provided email address and the status of the document will be changed to Sent for Signature.

Uploading Signed Reports

Once you've received a signed report, you can upload it to SMSF Sorted. Follow these steps to upload the signed report and update its status:

Step 1: Go to Clients > Report Templates.

Step 2: Click on Generated Report and select Client. Click the three-dot icon in the action column and select Upload Signed Report.

Step 3: Choose to upload the signed report from either FYI or Local Drive, and select the relevant option.

Step 4: Select the report and click Open to upload it.

Step 5: Once uploaded, click Cancel to close the slider.

Step 6: The status of the report will change to Signed.

You can now download and share the signed report with the auditor.

Downloading Signed and Unsigned Reports

Follow these steps to download either signed or unsigned reports:

Step 1: Go to Clients > Report Templates.

Step 2: Click on Generated Report and select Client. Click the three-dot icon in the action column, then choose either Download Report to download the unsigned version, or Download Signed Report to download the signed version.

Note: Download Signed Report will only be enabled once you’ve uploaded the signed report.

Step 3: The selected report will start downloading and will be available on your local drive.

Step 4: To download multiple reports in bulk, select the reports by clicking the checkbox alongside and then click the Download Report icon from the top taskbar.

Share to Auditor

Once the signed report is uploaded, you can share it with the auditor:

Step 1: Go to Clients > Report Templates.

 

Step 2: Click on Generated Report and select Client. Click the three-dot icon in the action column and select Share to Auditor.

Step 3: The report will be shared with the auditor, and its status will be updated to Shared to Auditor.

1. If the Job is not yet submitted to the auditor, here's what it will look like.
   

Note: This option will only be enabled once the signed report is uploaded.

This feature helps you manage auditor-shared templates with ease, ensuring accuracy, consistency, and convenience in report generation.

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