1. Displays Job-specific information, including Period Description, Period Start Date, Period End Date, Business Name, and Job Created Date.
   
2. Icons N, U, and D with counts indicate new line items added, updated, or deleted respectively as compared to the last version of data. This will help you when you request changes in the accounts after your review and the job is received again for your review. 
   
3. Shows the Last Imported Date, Job Status, Updated By (Status), and Last Updated Date (Status).
   
4. Provides option to view & download the Sorted Workpaper File.
   

1. Lists the staff members assigned to the job with their respective roles.
   
2. Allows you to assign or remove staff members by clicking on the Assign/Remove Staff button.
   

1. Displays observations categorised as Warnings, Good To Go, Not Applicable, or Data Not Available.
   
2. Clicking on any observation category redirects you to the respective Observations tab.
   

1. Indicates the percentage completion of preparation & review for the Statement of Financial Position and Operating Statement.
   
2. Clicking on it opens the respective section of financials.
   

1. Shows the applicable folders to the job, including Permanent, Unsorted and Workpapers folder which is further shows the folders based on the chart of accounts applicable to the job.
   
2. Displays the number of documents in each folder.
   
3. Clicking View Documents opens all folders along with their respective documents.
   
4. Clicking on a specific folder takes you to the DMS with its documents.
   

1. Shows the total number of internal and external queries, including open and closed ones.
   
2. Clicking on the query count redirects you to the respective query section, where you can resolve and respond to queries.
   

1. Displays the total number of review points, and open and closed ones.
   
2. Clicking on the review points count redirects you to the relevant review points section. Here, you can address review points as needed, specifying whether No Action is Required, adding Notes for Accountants, or adding Notes for Auditors.
   

1. Lists recent activities performed within the job, including staff names, dates, times, activities, and staff roles.
   

2 - Reviewing Observations

Observations highlight any potential compliance issues found within the fund. These could relate to compliance, data mismatches, or missing information. As a reviewer, you have the option to review each observation and check whether the observation was marked as ok manually or by the system. 

Step 1: Click on Observations from the Job Dashboard.

Step 2: All observations will be in the Good to Go tab, you will have the ability to check whether the observation was marked by the User or System. You can either filter the observation by Marked by User or Marked by System, or you can view it from the list as well.

Step 3: If user-marked, you can also view any Comments or Review Notes added by the preparer.

You can also view and respond to any Review Points linked to an observation, adding further context or clarification if needed. Click here for more details

3 - Reviewing the Statement of Financial Position & Operating Statement

After reviewing observations, start reviewing the financial sections.

Step 1: Click on the Statement of Financial Position.

Step 2: The landing page of the statement of financial position gives you a quick overview of the fund's financial details including the types of assets/ investments in the fund, fund's liabilities and member balances. Click on Expand all option to open the full list of accounting items. Simultaneously you can open the operating statement by clicking on it.

Step 3: Click the Document icon to view the attached source documents.

Step 4: The document will open, you can verify that the closing balance of the accounting item matches the supporting document. Apart from this, you can review all other relevant checkpoints of the document, like opening balance, account holder details etc. which are relevant for your review. Clicking on the bookmarks takes you to the exact location of the bookmarked item.

Step 5: You can now tick the Reviewed checkbox once you've verified the accounting item. If you have a practice to complete all the items of a heading together, you can tick the Reviewed checkbox at the heading level of that item and it will mark all the items under that account head as Reviewed. Further if you wish to mark the whole statement of financial position or operating statement in one go, you can tick the reviewed checkbox available at the top on statement of financial and operating statement. This helps update the % completion of the job and help you to track the progress of the job. 

Step 6: Click on the accounting item name to view its General Ledger. This helps you to review the transactions and the frequency of the transactions from the counts of debits/ credits, for example - monthly interest/ weekly rental income etc. which makes the review process easy & efficient.

Step 7: Use View Full General Ledger for the complete transaction history.

Step 8: Click the Comment icon to read any comments added by the preparer. You can also add your comments if you want.

Step 9: You can also review the observations linked to a particular item while reviewing the job. If it is highlighted in red that means the observation still sits in the Warning section and it might need to be reviewed.

Step 10: View any Queries or Review Points added by the preparer. 

Step 11: You can create review points from the action menu and also address them according to their importance.

Step 12: View the Last Data Imported Date to ensure the current data is being reviewed.

4 - Reviewing a Job which was Sent for Re-processing

If you've suggested any changes in the accounts, the preparer would update the financials in the accounting software, re-import the latest data in SMSF Sorted and submit the job for your review again. Once re-imported, the job status will be updated to Ready for Review again by the preparer. SMSF Sorted helps you to quickly review the job. The N, U & D icons helps you to identity & focus on the items that have changed as compared to the previous version of data. 

1. N – New Line Item
   
2. U – Updated Line Item
3. D – Deleted Line Item
   

5 - Reviewing Workpapers

SMSF Sorted helps preparers to reconcile & add the relavent information in relation to some complex accounting items (Direct Property & Unlisted Investemets, Related Party Loans, GST etc.) Once they are prepared, the reviewer can review them on the line items. Click on the below link for more details about generating, accessing and understanding workpapers.

1. SMSF Sorted Workpapers

6 - View Sorted Workpaper File

SMSF Sorted helps you to keep a copy of the workpapers prepared & work done by you on SMSF Sorted. You can save the Sorted Workpaper File to any other DMS you use and can send the file to different parties for their reference without requiring them to login into SMSF Sorted.

Step 1: Click View Sorted Workpaper File from the Job Dashboard.

Step 2: Review the full workpaper, including all attached documents and summaries.

7 - Submitting Job to the Auditor

If you are done with your part of reviewing, you can either change the status to Pending Review Action (This will notify the reviewer to make the suggested changes) or change it to Completed (After this, you can submit the job to the auditor). Follow the below-mentioned steps:

Step 1: To enable the Submit to Auditor button from the Job Dashboard, click Change Status and select Completed.

Step 2: Click Save & Close.

Step 3: Now click on Submit to Auditor button.

Step 4: Select the Auditor and Client Contact and click on Next.

Step 5: The Data Verification step ensures that the latest data of accounting software is submitted to the auditor and no data is modified in between. If the data is modified in the accounting software after importing it in SMSF Sorted, it will be highlighted while submitting the job to the auditor.

Step 6: Once the data verification has been completed, click on Submit.

Step 7: The Job will be submitted to the selected auditor and you will be redirected to the Submitted to Auditor(s)' tab.

Note:

1. Once the job is submitted to the auditor, the auditor might raise queries if any, for which the notification will go to the client contact. Click here to learn how to respond to an auditor's query and manage queries.
   
2. You can also track audit job status, click here to know more about this.