Uploading, Tagging and Roll Forwarding Documents

Uploading, Tagging and Roll Forwarding Documents

Introduction

The Document Management System (DMS) is a central hub where you can manage documents for various funds. You can upload documents, Run AI, view Client Details, Reimport Lead Schedules, and Organize Documents from this feature.
DMS is accessible from all modules where you need to manage fund-related documents.

How to Upload Documents

Step 1: On the DMS page, select the desired fund.
Step 2: Click on the Upload Documents icon.



Step 3: Choose to upload documents from your Local Drive or FYI Docs.



Step 4: If using Local Drive, select the files and click Open.



Step 5: The documents will be uploaded, and the status (success/failure) will be displayed.
Note: The Auto OCR checkbox will be automatically selected. Click on it and unselect the checkbox to upload your documents without OCR processing.


Note: By default, the Auto OCR option is selected. Uncheck it if you want to skip OCR processing.

How to Tag Documents from DMS

After creating a job, importing the lead schedule, and uploading documents, the next step is to find and bookmark relevant information in your uploaded documents to build the Sorted File. Follow the steps below:
Step 1: Click on DMS and select the desired fund.
Step 2: All uploaded documents for that fund will be displayed on the right side of the screen. Select the folder and click on the document you want to work on to open it.



Step 3: In the document viewer, click on the Bookmark icon located in the top taskbar.



Step 4: Choose the appropriate Line Items related to the document and add any necessary comments.



Step 5: Save using the two save options available and hit Submit.
  1. Save Only: The document is saved in the DMS of the line item but will not appear in the Statement of Financial Position or Operating Statement.
  2. Tag & Save: The document is saved in both the DMS of the line item and the relevant financial statement (Statement of Financial Position or Operating Statement).

Note:
  1. Choosing Save Only will save the document in DMS but it will not appear in the financial statements.
  2. Choosing Tag & Save will ensure the document appears both in DMS and on the relevant line item in the financial statements.

How to Tag Documents from Financials

Step 1: Click on Clients > Manage Jobs, select the relevant job, and head to the Job Dashboard.
Step 2: Click on either the Statement of Financial Position or the Operating Statement. To view all items, on the statement, click on Expand All.



Step 3: Search by Line Item, Quantity or Current/Previous Year’s Amount. Hover over the value you wish to find supported document for A Search icon will appear next to the values, click on it. 




Step 4: A list of documents related to the searched figure will be displayed on the left side of the screen. You can switch between documents to view and tag as needed.



Step  6: Select the appropriate document, then click on the Tag icon to bookmark the item.



This process helps streamline document tagging and ensures that documents are appropriately linked to relevant financial statements and items within the job.

How to Remove Bookmarks

Step 1: Click on DMS. Select the Fund and Document Folder.



Step 2: Click on the document to open it.



Step 3: Once the document is open, on the left, the bookmark details will be displayed with the line item name where the document has been tagged, description and page number of the document where the bookmark has been added. Hover over to the one you want to remove and click on the X icon. 



Step 4: To remove all the bookmark at once from any specific document, click on the three dot icon and click on Remove All Bookmarks. 



Step 5: Click on OK to confirm the action.



How to Roll Forward Documents

Step 1: Click on DMS. Select the Fund and Document Folder.



Step 2: Click on the document to open it.



Step 3:  Once the document is open, on the left, the bookmark details will be displayed with the line item name where the document has been tagged, description and page number of the document where the bookmark has been added. 
Step 4: Click on the three dot icon and select Roll Forward to next year. 




Note: You can only Roll Forward the tagged documents to the next year. This option will not be visible only for the documents that have been tagged once.
The document will be successfully Roll Forwarded.

How to Remove Roll Forward

Step 1: Click on DMS. Select the Fund and Document Folder.



Step 2: Click on the document to open it.



Step 3:  Once the document is open, on the left, the bookmark details will be displayed with the line item name where the document has been tagged, description and page number of the document where the bookmark has been added. 
Step 4: Click on the three dot icon and select Remove Roll Forward option.



This guide is to help you to utilise the feature with utmost efficiency.

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